Cash Management Office

Who to Contact

Cash Management Forms Change Fund Reconciliation Change of Custodian Expenditure Reimbursement Petty Cash Fund Reconciliation Petty Cash Fund Reconciliation (No Bank Account) Petty Cash Voucher Request for Imprest Fund

Imprest Fund Policy and Procedures

Cash Flow

• The Cash Management Office monitors and facilitates the flow of funds through all the University's depository accounts.
• This office is also responsible to maximize all invested funds while at the same time providing an adequate liquidity to sufficiently meet the University's monetary commitments.

Investments

• Internal endowment funds and available cash funds are invested primarily through managers.
• Managers are monitored continuously to ensure that funds are invested according to University guidelines, adequate liquidity is maintained, and total return is maximized.
• Reconcile investment accounts.
• Monitor and reconcile bond trustee accounts.

Endowments

• Monitor and reconcile the University's Endowed Pool.
• Distribute current income from endowment investments to separate cost center(s).
• Initiate spending distributions to authorized endowed expenditure centers.

Banking Relations

• Actively involved in selecting bank(s).
• Establish or close specific bank accounts.
• Monitor activity and balances within the accounts.
• Reconcile selected portions of the account activity
• Monitor balances in the primary accounts to ensure adequate funding and to invest funds.
• Initiate and record authorized electronic funds transfers.
• Monitor credit card activity and distribute charges.
• Monitor bank fee charges.
• Monitor Imprest Funds.